Can we send one request for several associations?

Yes. Send the form once with the ZIP code of the first community and list the others, with their unit counts and states, in the notes. We find a firm that can take the whole portfolio, or split it by state if that serves the associations better.

Do you tell the board who the manager is?

The request is yours. The firm hears from you, in the way you choose, and the board sees the proposal when you present it.

Can we ask for a firm that will present to the board?

Yes. Say so in the notes. Most firms will attend a meeting in person or online; some charge for travel.

Which states require the study to be repeated on a schedule?

At the last check, 12 states and the District of Columbia require a study by statute, most on a three to five year cycle. The requirements page lists each one with its citation.

Reserve Studies for Management Companies

Reserve studies for management companies

A manager with forty associations has forty study dates to track and, in several states, a statute behind each one. This site is built to make that a short job: every state's rule and interval on one page, the firms that work in each state on another, and a request form that takes a whole portfolio at once.

How managers use it

Planning the year. The requirements page shows, state by state, whether a study is required, how often, and who may perform it. Read it against your portfolio list once a year and the associations that are due fall out on their own.

Shortlisting. The state pages list the firms that work there with the credentials they state, so you can put three in front of a board without a week of calls. National firms appear on every state page, which matters for a portfolio that crosses state lines.

Requesting proposals. One form covers one association or twenty. Put the other communities in the notes with unit counts, building heights and the date of each one's last study. We find a firm that can take the set and tell you who it is before anything is shared.

Budget season. The cost page gives ranges by study type and community size, so a line can go in a draft budget before the proposals arrive.

What a firm needs from you

For each association: name, address, number of units, number and height of buildings, year built.
The last reserve study, if there is one, and the current reserve balance.
Site plans and a maintenance log where they exist.
The budget deadline, so the report lands before the board adopts the assessment.

Where the law sets the schedule

These states require a study by statute, so the association's due date is set by law rather than by the board. Each name links to that state's firms and its rule.

Californiavisual inspection at least every 3 years; reviewed annually
Delawaresee statute
FloridaSIRS at least every 10 years
Hawaiibudget based on a reserve study; an association-prepared study must be reviewed by an independent preparer at least every 3 years
Marylandevery 5 years
Nevadaat least every 5 years, reviewed annually
New Jerseyevery 5 years
Oregonannually (new study or review and update of an existing one)
Tennesseeevery 5 years
Utahevery 6 years, reviewed and updated if needed every 3 years
Virginiaevery 5 years, reviewed at least annually
Washingtonupdated annually; update with visual site inspection by a reserve study professional at least every third year